WESTERN EDGE THEATRE COVID SAFETY PLAN (2020-12-22)
PROTOCOLS TO REDUCE RISKS
Front-of-house and main house protocols
Level One: Elimination
- If an actor, technician, or other person engaged by or volunteering for a Western Edge Theatre production or event is feeling unwell, they will stay home and self-isolate.
- No one who has travelled outside Canada in the last 14 days will be permitted to work on or volunteer for a Western Edge Theatre production or event, unless the production or event occurs online and they may participate from their home.
- No one with symptoms of COVID-19 in the last 10 days will be permitted to work on or volunteer for a Western Edge Theatre production or event, unless the production or event occurs online and they may participate from their home. Key symptoms of COVID-19 include fever or chills, cough, loss of sense of smell or taste, and difficulty breathing. Other symptoms may include sore throat, loss of appetite, extreme fatigue or tiredness, headache, body aches, nausea or vomiting, diarrhea.
- Only actors, technicians, and others who are essential to the production or event will be permitted in the venue. No personal pets will be permitted in the venue.
- All persons engaged by or volunteering for a Western Edge Theatre production or event will be required to practice physical distancing of no less than 2m/6 ft whenever possible. When physical distancing is not possible, because a task requires more than one person in close proximity to complete, masks will be worn by all parties involved.
- In the event of a medical emergency, first aid will be administered according to the guidelines developed by The Occupational First Aid Attendants Association of British Columbia and found at https://www.worksafebc.com/en/resources/health-safety/information-sheets/ofaa-protocols-covid-19-pandemic?lang=en.
Level Two: Engineered Controls
- Surfaces in the main, high traffic areas of the venue will be cleaned before each rehearsal and performance by the house technician, who has been trained by the venue management.
- Surfaces in areas used for rehearsals and performance, such as dressing rooms, the backstage area, rehearsal halls, the stage, and seats in the house, will be cleaned before each rehearsal and performance by a trained cleaner engaged by Western Edge, using the procedures indicated at http://www.bccdc.ca/health-info-site/documents/cleaningdisinfecting_publicsettings.pdf and https://www.canada.ca/en/public-health/services/publications/diseases-conditions/cleaning-disinfecting-public-spaces.html.
- Any equipment that is subject to handling will be cleaned before each rehearsal and performance by the house technician, using a UV sanitizing station.
- Doors that do not impact the quality of the rehearsal or performance will be propped open in common areas and cleaned and closed post show.
Level Three: Administrative Controls
- Actors, technicians and others will arrive at the venue at their allocated time and not before. Early arrivals will be required to wait outside.
- All persons engaged by or volunteering for a Western Edge Theatre production or event will fill out a health questionnaire (or provide a verbal declaration of health) upon entering the building. The health questionnaire will be administered by Frank Moher, executive director of Western Edge Theatre, or William Anderson, box-office and house manager.
- Information collected will be accessible only to Frank Moher and William Anderson. Information will be stored in hard copy form in a locked filing cabinet at the location of Western Edge Theatre’s other administrative files, 650 Little Blvd., Gabriola, BC.
- Each person will also provide contact information gathered by the venue for purposes of contact tracing.
- Each person will follow entrance and exit protocols, washing hands each time they enter the building by utilizing either sanitizing stations or soap and water for at least 20 seconds in washrooms.
- Each person will also wash hands by utilizing stations or soap and water for at least 20 seconds before and after eating and drinking, or touching or sharing equipment.
- Individuals will also be encouraged to bring their own sanitizer of at least 60% alcohol for personal use. Personal sanitizer will not be shared.
- In washrooms, paper towels will be disposed of in the clearly designated bin.
- Actors, technicians, and others will follow all floor markings within the theatre space and on stage.
- Actors, technicians, and others will load equipment and large materials from their personal vehicles to the entrance of the theatre to be brought in by designated personnel. If they require help, each person will wear a mask while the vehicle is being unloaded and each person will wash their hands before and after they work in the vehicle.
Backstage and onstage
Level One: Elimination
- While in the venue, actors will have exclusive access to the dressing rooms. Actors will be assigned to separate dressing rooms where possible.
- Actors will not have access to the main house or front of house area while the audience is present.
- Non-essential personnel or volunteers will be prohibited from entering the backstage area.
- Actors, technicians, and others will maintain physical distance whenever possible, including during rehearsal, load in, setup, tech, performance, teardown, and load out, except when individuals are in the same “bubble”. When physical distancing is not possible, because a task requires more than one person in close proximity to complete, masks will be worn by all parties involved, except when individuals are in the same “bubble”.
- Where possible, actors and technicians will print or have printed their own copy of any script being used. (Western Edge will reimburse any printing expenses.) They will be the sole handler of their script.
- Pens and other office items will not be supplied. Actors, technicians and others will bring, label, and use only their own.
- Where makeup or hair preparation is required, the actor will do their own or both the actor and the makeup or hair artist will wear masks during the procedure. All makeup, wardrobe, and personal items will be kept securely in a sealed plastic bag to avoid cross-contamination.
Level Two: Engineering Controls
- No food or beverage service will be provided. Each person will bring their own food, beverages, dishes, and cutlery for personal use. Items will be stored separately or taken home each night. No food or beverages will be shared unless individuals are in the same “bubble”.
- Disposable water cups will be provided at water stations. Filling a reusable water container will not be allowed. Bottled water is permitted, but is not to be shared.
- No food or drink is to be consumed in the theatre, other than bottled water, which is not to be shared.
Level Three: Administrative Controls
- At the start of their first day in the venue, artists, technicians, and others will take part in an orientation session provided by the host venue or Western Edge Theatre to ensure that they understand all safety protocols.
- Hand sanitizer stations will be located at the front door and entrance to backstage.
- If a person engaged by or volunteering for a Western Edge Theatre production or event begins to exhibit symptoms of COVID-19 while in the venue, they will immediately leave and be provided with safe travel home, as necessary.
- If a person engaged by or volunteering for a Western Edge Theatre production or event has questions or concerns around safety, they should bring them to the director or supervisor of the production or event, or to the executive director of Western Edge Theatre, Frank Moher (email: firstname.lastname@example.org, ph. 250-714-4476).
Level Four: Personal Protective Equipment (PPE)
- Technicians and other support personnel will be required to wear masks anytime audience members are present.
- If administering first aid support, Western Edge or venue personnel will wear a mask. Patients may also be required to wear a mask.
- This safety plan will be available for performers, crew and patrons online to view.
Anyone engaged by or volunteering for Western Edge Theatre who has concerns for their safety while at the venue is encouraged to bring their concerns to the attention of the onsite safety supervisor, or to Frank Moher, executive director. Frank can be reached at 250-714-4476 or email@example.com.
- If you are feeling stress or anxiety generally during the pandemic, we encourage you to take advantage of the tips and resources provided at the Govt. of Canada site “Taking care of your mental and physical health during the COVID-19 pandemic” at https://www.canada.ca/en/public-health/services/diseases/2019-novel-coronavirus-infection/mental-health.html, and in Worksafe BC’s guide “Addressing the mental health effects of COVID-19 in the workplace: A guide for workers” at https://www.worksafebc.com/en/resources/health-safety/books-guides/addressing-mental-health-effects-covid-19-guide-for-workers?lang=en.